FAQ
  
Important dates
  • Closing date Symposium Proposal Submission:               Monday, May 6th 2019
  • Notifications to Symposium Proposal Submittors            Monday, June 27th 2019
  • Opening Call for papers                                                               Monday, July 1st 2019
  • Closing Call for Papers                                                                 Monday, September 16th 2019 
  • Notifications to Abstract submitters                                      Monday, November 18th 2019
  • Deadline registration presenters / early bird                      Monday, April 15th, 2020

Childcare
The organizers are currently investing the options for childcare. In the mean time feel free to contact the organizers to inform us on your needs.

Letter of Invitation
If you require an invitation letter as part of your visa application, you can request one by sending an e-mail to aila2020@gcb.nl. Please complete your registration and payment first. No letters of invitation will be issued without a completed congress registration.

Payment methods
We accept payments by credit card and bank transfer. We cannot accept payment by check and debit card. Any additional fees (e.g. bank changer) are at own expense.
Payment of the applicable registration fee must have been made within 14 days after registration to secure your participation.

Privacy Policy
Personal data will be collected, processed and stored by Groningen Congress Bureau (the "Processor”), on behalf of AILA in its capacity as data controller, only for the preparation and execution of the AILA2020 Congress. Delegates’ personal data will be retained securely and under the applicable law, you may, at any time, request access to your personal data, as well as its rectification, erasure or limited processing, portability of your data, or oppose to the processing by written request addressed to the Data Controller through the e-mail address aila2020@gcb.nl

Groningen Congress Bureau does not give your personal information to anyone else unless one of the following applies;
  • You would reasonably expect that your information will be passed on to the recipient as part of the provision of products or services to you ancillary to your registration for this conference;
  • You have consented;
  • It is required or authorized by law;
  • It will prevent or lessen a serious and imminent threat to somebody’s life or health;
  • It is reasonably necessary for the enforcement of the criminal law or of a law imposing a pecuniary penalty, or for the protection of public revenue.
Cancellation 
Cancellation of registration has to be done by email to the AILA2020 Secretariat (aila2020@gcb.nl). If a cancellation is received before or on June 10, 2012 reimbursement of the registration fee and social events, minus 75 Euro handling charges, will be made. After this date, or if registrants fail to attend the Congress for any reason whatsoever, regrettably no refund (registration fee and social events) can be made.  

Press 
Representatives of the press and media agencies with media credentials are welcome to attend AILA2020. Contact the Congress Secretariat for details of media registration.
By registering as media representatives for AILA2020 journalists, press photographers, film crews and other members of the press accept that they must comply with the AILA2020 Press Policy. Failure to do so may result in the immediate withdrawal of press registration.
Picture taking, audio/video recording and/or filming at the AILA2020 Meeting venue without prior permission of the organizers are prohibited. Requests for interviews of speakers or faculty should be sent to the Congress Secretariat.

Student Registration 
The AILA2020 offers a reduced registration to students enrolled in an accredited college or university program. Students for whom tuition is paid for or reimbursed by an employer are not eligible for discounted registration. During the registration students need to upload a student card.